Refund Policy

As a non-profit facility, the Elmira & District Curling Club (EDCC) relies on membership fees as its primary source of revenue to fund its operations year over year. Annual operating budgets are established based on projected registrations. Many of the club activities that go into making EDCC a successful entity are the result of volunteers who oversee the business operations of the club.

Policy Statement

1) Membership Fees

Once the EDCC has received and processed an applicant's registration and placed the applicant on the membership registration list, it is the EDCC's position that no membership fees will be refunded.

Exceptional circumstances impacting individual members

1.  Any registered member who sustains an injury or illness during curling season and is unable to curl for more than 25% of the season may receive a pro-rated refund of their membership fees. No administration fee will be incurred.

2.  Any registered member who decides to withdraw their registration before the start of their first night of curling may receive a full refund, minus a $50 administration fee.

3. Youth (Junior / Little Rock) curlers who are trying curling for the first time and decide they do not enjoy it may receive a full refund within the first month after the start of curling. No administrative fee will be incurred.

Exceptional circumstances impacting all members

1. If the Club is forced to shut down causing a shortened season where more than 25% of the season is lost due to a pandemic, equipment failure, or some other major circumstance, the EDCC will refund various fee components as shown in the following chart:

Fee component	Handling of refund
Curling fees	50% non-refundable, 50% refundable on a pro-rated basis
Capital charge	Non-refundable
Locker rentals	Refundable on a pro-rated basis
Name tags	Non-refundable
Volunteer service deposit	Non-refundable, but can be carried over to the following curling season

 

2) Bonspiel and Clinic Fees

Once the EDCC has received and processed an applicant's registration and placed the applicant on the event list, it is the position of the Elmira & District Curling Club that there are no refunds of event fees.

Exceptional circumstances

1.  A participant who decides to withdraw their entry within 30 days of the event date may receive a full refund.  A $25 administration fee will be incurred.

Any other circumstances not listed here may be submitted to the Board of Directors for consideration. Refund eligibility and amount are at the sole discretion of the Board of Directors.

How do I request a refund?

Requests must be submitted in writing to the This email address is being protected from spambots. You need JavaScript enabled to view it. outlining the request.

 

Effective Date: Feb 3, 2016

Updated:  August 9, 2022